N . C . P . D HR Portal

Vacancy Details

Job Title
Administration Officer
Job Description

Position:                        Administration Officer, KBI 7


Location:                       Nairobi County

Reporting:                    Senior Administration Officer

About the Institute:

The Kenya BioVax Institute is a State Corporation tasked with the manufacturing, packaging and commercialization of specialized Health Products and Technologies (HPTs) that include vaccines, therapeutics and other biomedical products.


Job Purpose:

To implement policies and procedures of departmental administration activities for effective and efficient management in line with Institutes mandates and strategic plan.


  1. Bachelor degree in any of the following disciplines: - Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution;
  2. Membership to a relevant professional body where applicable; and
  3. Proficiency in computer application skills.


Job Specification

Key Competencies and skills


  1. Integrity and professionalism;
  2. Creativity and innovative;
  3. Good analytical skills;
  4. Interpersonal skills;
  5. Result-driven; and
  6. Excellent listening skills.

Key Duties & Responsibilities

  1. Liaise with relevant offices for procurement requirements in the unit to ensure adequate provision of supplies;
  2. Facilitate drivers with daily work tickets and ensuring they are duly filled and signed as stipulated so as to ensure completion of tasks and achievement of targets.
  3. Monitoring motor vehicle movement and assigning vehicles to drivers on daily basis;
  4. Facilitate the follow up payments of all bills for common services as directed to ensure quality service delivery in the unit;
  5. Participate diligently in various committees as shall be appointed or tasked from time to time;
  6. Provide an update of the Institute’s assets through inventory to ensure easy location and safety;
  7. Arrange for set-up of the meeting rooms to ensure smooth flow of operations;
  8. Prepare reports on motor vehicles;
  9. Facilitate cleaning of offices; and
  10. Provides input in the development of the annual work plans to ensure completion of tasks and achievement of targets.

Terms of Service

The successful applicant will be appointed for five (5) year contract term and may be eligible for reappointment as per the Kenya BioVax Human Resource Policy and Procedures Manual.

Applications should include the following:

  1. Letter of Application (Indicate Vacancy Number)
  2. Current Resume or Curriculum Vitae with telephone number and e-mail address
  3. Three letters of professional reference with contact telephone numbers and e-mail addresses
  4. Copies of Academic Certificates and Transcripts
No Sought
Advert Ref
KBI /55/02/2024
February Recruitment 2024