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Vacancy Details


Job Title
Supply Chain Management Officer
Job Description

Position:                        Supply Chain Management Officer

Location:                       Nairobi County

Reporting:                    Senior,  Supply Chain Management

 

About the Institute:

The Kenya BioVax Institute is a State Corporation tasked with the manufacturing, packaging and commercialization of specialized Health Products and Technologies (HPTs) that include vaccines, therapeutics and other biomedical products.

Job Purpose:

Keep all procurement records properly, maintain inventories and ensure proper disposal methods are adhered to. Additionally, shall ensure that all procurement undertaken by the Institute are within the law.

Requirements:

  1. Bachelor’s Degree in any of the following fields: Supply Chain Management, Business Administration, Commerce, Purchasing, Procurement and Logistics or any other relevant or equivalent qualifications from a recognized Institution;
  2. Membership of Chartered Institute of Purchasing and Supply;
  3. Membership of Kenya Institute of Supply Management in good standing;
  4. Valid practicing license;
  5. Management course not lasting less than four (4) weeks from a recognized institution;
  6. A minimum period of three (3) years relevant work experience in the public or private sector; and
  7. Demonstrated merit and ability as reflected in work performance and results;
Job Specification

Key Competencies and skills

  1. Interpersonal skills;
  2. Budgeting and planning;
  3. Negotiation and influencing skills;
  4. Professionalism and integrity;
  5. Team building,
  6. Adaptability;
  7. Accountability;
  8. Decision making and problem-solving; and
  9. result driven.

Key Duties & Responsibilities

  1. Implementing supply chain management policies, standards, strategies, guidelines and any other functions that might be stipulated by the National Treasury and the PPRA;
  2. Participating in Supplier Sensitization Forums for Youths, Women, PWDS and small and micro-enterprises organised by the Institute to facilitate compliance to 30% Access to Government Procurement Opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA, 2015;
  3. Implementing strategies for creating a high performing institutional culture to ensure procurement is undertaken on sound management principles and practices;
  4. Assisting in preparation of annual procurement and disposal plans for the Institute;
  5. Preparing, publishing and processing tenders and asset disposal documents/opportunities to facilitate fair competition;
  6. Maintaining lists of registered suppliers for the institute including publishing on the institutes website and Public Procurement Information Portal (PPIP) in accordance to executive order No. 2 of 2018;
  7. Participating in   sourcing, supplier   evaluation/rating, inviting   offers, negotiations and contracting;
  8. Preparing agenda and taking minutes for tender and procurement committee;
  9. Conducting demand planning, inspecting utilization and taking stock of supplies;
  10. Drafting bid awards and tender advertisement notices;
  11. Verifying payment documents for goods and services delivered to the institute by suppliers;
  12. Updating contract details in government portals that is PPIP (Public Procurement Information Portal);
  13. Preparing prequalified list of suppliers;
  14. Conducting stock control and reconciliation, stock taking and stock audit exercise; and
  15. Participating in the preparation of periodic and annual supply chain management reports.

Terms of Service

The successful applicant will be appointed for five (5) year contract term and may be eligible for reappointment as per the Kenya BioVax Human Resource Policy and Procedures Manual.

Applications should include the following:

  1. Letter of Application (Indicate Vacancy Number)
  2. Current Resume or Curriculum Vitae with telephone number and e-mail address
  3. Three letters of professional reference with contact telephone numbers and e-mail addresses
  4. Copies of Academic Certificates and Transcripts
Grade
KBI 7
No Sought
1
Advert Ref
KBI/59/02/2024
Recruiment
February Recruitment 2024