N . C . P . D HR Portal

Vacancy Details


Job Title
Office Assistant 1
Job Description

Position:                        Office Assistant 1

Location:                       Nairobi County

Reporting:                    Assistant Office Administrator

About the Institute:

The Kenya BioVax Institute is a State Corporation tasked with the manufacturing, packaging and commercialization of specialized Health Products and Technologies (HPTs) that include vaccines, therapeutics and other biomedical products.

 

Job Purpose:

Perform a wider range of simple tasks, activities and general routine office services which include; supervising outsourced cleaning services to ensure office/ground cleanliness, undertaking messengerial duties and preparing tea and refreshment among others as per the Institute standards.

Requirements:

  1. A minimum period of two (2) years relevant work experience;
  2. Shown merit and ability as reflected in work performance and results;
  3. Kenya Certificate of Secondary Education mean grade D plain; and
  4. Proficiency in computer applications.
Job Specification

Key Competencies and skills

  1. Time management skills;
  2. Interpersonal skills;
  3. Ability to take instructions;
  4. Attention to detail;
  5. Positive working attributes;
  6. Creativity and innovation; and
  7. Integrity

Key Duties & Responsibilities

  1. Organize for general cleanliness of the office, machines, equipment and apparatus;
  2. Arrange in an orderly manner office equipment and furniture;
  3. Lock and open office premises;
  4. Organize and arrange meeting venues;
  5. Record and dispatch letters, files and documents to ensure proper filing and traceability;
  6. Keep an inventory of kitchen and cleaning tools and equipment.
  7. Participate in arranging for collection and disposal of waste;
  8. Maintain Institute’s gardens and compound
  9. Carry out photocopying and document binding;
  10. Prepare and serve office tea and other refreshments;
  11. Collect and deliver office items, documents, mail, parcels and postage;
  12. Provide guidance to all outsourced cleaning providers and also report on their work performance; and
  13. Maintain general cleanliness of offices, machines, equipment and apparatus.

Terms of Service

The successful applicant will be appointed for five (5) year contract term and may be eligible for reappointment as per the Kenya BioVax Human Resource Policy and Procedures Manual.

Applications should include the following:

  1. Letter of Application (Indicate Vacancy Number)
  2. Current Resume or Curriculum Vitae with telephone number and e-mail address
  3. Three letters of professional reference with contact telephone numbers and e-mail addresses
  4. Copies of Academic Certificates and Transcripts
Grade
KBI 11
No Sought
2
Advert Ref
KBI/63/02/2024
Recruiment
February Recruitment 2024